Fixed Deposit Account Rules

Opening of deposit accounts

Application for fixed/short deposits and deposits at notice is taken on Form No.401 for individuals and Form No.401A for non individuals.

All time deposit accounts shall be properly introduced. For all subsequent deposit, a simple Application-cum-Deposit slip is to be filled.

Period and minimum amount of different types of deposits

Minimum period:-  7 days

Maximum period : - 60 months

Minimum amount:-

The minimum amount accepted for fixed/short deposit is Rs.1,000/-. 

Operational instructions 

Term deposit accounts can be opened with instructions payable to ’Either or Survivor', payable jointly, payable to any one of the depositors etc. It can also be opened with instructions payable  to "Former or Survivor" or "Former, Survivors Jointly or Last  Survivor" or "Latter or Survivor" in which case operational/  payment instructions at the time of opening the account or  subsequent variations, if any, in these instructions, should be  signed by all the joint depositors. 

Deposit accounts of minors

In sole name – if the minor is 10 years and above and can read and write.

In joint name with natural guardian if minors are less than 10 years of age.

The maximum amount that can be accepted for deposit in such account is `.1,00,000/-. However, there is no limit for accepting deposits from minors above the age of 14 years.

Renewal of deposits -  Requirements

  1. Duly discharged fixed/short deposit receipt along with request for renewal.
  2. Where receipts are held in safe custody or where only acknowledgement is issued in lieu of the deposit receipt, discharge not required.
  3. Where receipts are lodged with the government  departments, as security in lieu of earnest money etc. and the concerned authorities are not willing to part with them, amount of the deposit is renewed for a  further period without production of deposit receipt following  the procedure detailed hereunder:-
    i)   Letter of request to be given in prescribed format. 
    ii)  No new receipt will be issued. 
    iii) Renewal of the deposit will be advised by a registered letter to the concerned government department, under advice to the depositor. 
    iv)  Where an advance is granted against a deposit, the relative receipt should be discharged by all the parties.
  4. No fresh receipt is issued. Endorsements made on the space provided on the existing FDR.

Payment of deposit receipt/s on due date.

Deposit receipt/s duly discharged by all the depositors (on revenue stamp in  case of cash payment up to ` 20,000/-) with clear  payment instructions is to be given.

The amount of maturity value in case of deposit under cumulative deposit scheme, and the principal amount along with the residual interest, if any will be paid by:-

Credit of depositors account with the Bank.

Credit of depositors account with any other Bank through NEFT / RTGS.

Issuance of DD / Bankers Cheque as per instruction of the depositor. 

Payment to a third party/nominee/legal heir. 

The proceeds of a deposit receipt is not payable to a  third party or to a collecting bank unless the receipt is discharged and is accompanied by a separate letter of authority  signed by all depositors authorising payment to the third party or to the Bank, as the case may be.

Nominee vis-à-vis legal heirs. 

If on the death of the depositor, both the nominee and the legal heir make their claims simultaneously in respect of the deposit, the bank would take note of the legal heir holding succession certificate.

However, such legal heirs are advised to bring from the court an injunction restraining the bank from effecting payment to the nominee/s.

The Bank will get valid discharge by paying the nominee so far  as any legal heir has not produced, in the meanwhile, any decree, order, certificate or other authority from a court of competent jurisdiction.

Prepayment of deposits 

The deposit receipt duly discharged and the letter of request for prepayment signed by all the depositors are required.

Normally on prepayment a penalty of 1% below the interest rate ruling on the date of making deposit for the period for which deposit has actually run is deducted.

Waiver is allowed where -

1. Deposit is renewed for a period not less than unexpired period. 

2. Deposit is paid to nominee / legal heirs / claimants in deceased accounts. In this case interest at applicable rates for which deposit has actually run is paid. 

Rules regarding payment of interest on time deposits. 

Interest accrued on a time deposit, would ordinarily be paid, only on maturity. However, at the request of the depositor,  interest on deposits of -12- months and over, can be paid before  maturity on the following basis:-

Monthly, quarterly or half yearly interest on completion of the month/quarter/half year calculated from the date of deposit or end of each calendar month / quarter / half year, whichever is later.

For calculation of interest on term deposits for periods < 12 months, the following procedure would be adopted -

On deposits for period up to -182- days, the interest is calculated for the actual number of days on the basis of -365- days in a year.

On deposits for period more than -182- days, the interest is calculated on monthly basis for the completed months and for residual period, on actual number of days.

Standing Instructions are accepted for credit of periodical interest in case of monthly / quarterly / half yearly interest on deposits to customers Current / Savings Bank account.

Higher rate of interest to Senior Citizens

An additional rate of interest @ 0.50% on the Term Deposits (including Recurring Deposits and Term Deposits under other schemes) of senior citizens resident in India who has completed the age of 60 years is paid as per guidelines. Super Sr. Citizen above 75 years, as per our bank’s guidelines.

Procedure in case of lost receipts:- 

a. An application from the depositor is to be given. 

b. Applicants must be properly identified. 

c. An indemnity bond is to be obtained in the prescribed form  in all cases. 

d. One or two surety/ies considered good for the amount involved, must execute the indemnity along with the depositor/s. 

If the deposit is renewed for a further period of at least 12 months or where the depositors maintain other well conducted accounts. At the discretion of bank.

Addition or deletion of name in fixed deposit receipts and recurring deposit accounts.

If the existing depositors makes a request either to add the name of a close relative (his consent should be obtained) or delete the name of one of the existing joint accountholders (he should also sign the letter of request), the same are allowed, as per under mentioned procedure -

A letter signed by the depositor/all the joint depositors should be given requesting the Bank to add the name of a relative/ friend or to delete the name of one of the existing joint  depositors. However, a substitution of name is not permitted.

Fresh account opening form and KYC documents incorporating revised operational instructions, signed by the following should be obtained:-

  1. In case of addition, the existing depositor/s and the person  whose name is to be added and
  2. In case of deletion the existing depositors except the person whose name is to be deleted.

The fact of addition of the name or deletion of the name of one of the joint depositors, will be noted on the relative deposit receipt under authentication along with the date of such addition / deletion.

Fresh deposit receipt will not be issued.

In case of demise of one of the depositors, the request for deletion of his name should be in writing supported by the death certificate, signed by all the surviving depositors giving revised operational instructions. If the surviving depositor/s’ request/s to add name/s of relative/s, such request may be acceded to and the additions may be made on the receipts.

Deletion of name of joint accountholder/s in case of operational instruction - Payable to Former or Survivor, latter or Survivor or Former, Survivors jointly or the Last Survivor is not permitted.

Mode of repayment of time deposits.

In terms of Income Tax Act, 1961 as amended, where aggregate  amount of all deposits repayable after notice or repayable after  a period (i.e. all time deposits including matured time deposits) held by a person singly or jointly with others at a branch of the Bank together with interest to be paid on such deposits (i.e. excluding interest already paid) is  Rs. 20,000/- or more, the repayment will be made by means of "A/c  Payee" Banker's Cheque/draft or by crediting the account of such depositor.

Payment of periodical interest can be made in cash. (subject to RBI guideline & Income Tax act)

Safe custody of deposit receipts.

At the request of depositor/s, including non-resident accountholders, FDRs / SDRs can be accepted in safe custody by obtaining specific written instructions from all the depositors regarding payment of interest, disposal of proceeds on the due date etc. 

Deduction of Income Tax at source from payment of interest on time deposits (Section 194A of Income Tax Act 1961) (Sec.194A): 

The Income Tax Act has been amended w.e.f. 1st July 1995 and as per provision of the Income Tax, TDS is applicable in case of Time deposits made  from 1st July 1995 and onwards.

The salient provisions of this section are as under-

Income tax is to be deducted in cases where the total interest paid or credited on all time deposits with a branch in the name of a depositor, whether singly or  jointly  (as first named person) exceeds `10,000/- in a financial year.

For  this purpose time deposit means deposits repayable on the expiry of a fixed period i.e. Short Deposit, Fixed Deposit, RIRD.

Recurring deposit, savings deposit and current deposit are excluded for this purpose.

Tax is to be deducted either at the time of credit to the account or payment of interest to the depositor whichever is earlier.

In case the depositor submits following Form before end of June every year, no tax may be deducted.

Non-corporate customers other than Senior Citizens - Form No.15G along with PAN (w.e.f. July 2012)

Senior Citizens i.e. individuals of the age of 60 years or more - Form No.15H  along with PAN (w.e.f. July 2012)

w.e.f. 1st April 2010 I.T. Department has made it mandatory to quote Permanent Account No. (PAN) by deductees in all cases where TDS is applicable, failure of which would attract the TDS at a higher rate of 20% (against normal rate of 10%) or normal rate whichever is higher. Further it has also been made compulsory to mention PAN on form No.15G / 15H w.e.f.  July 2012.

Thus, TDS is deducted where total interest exceeds Rs. 10,000/- on all time deposits as under -

For Individuals : 

1. Where Form No.15G / 15H along with PAN submitted by the customer – NO TDS. Subject to individual income exempted under Income Tax for that year.

2. Where Form No.15G / 15H without PAN is submitted by the customer – TDS @20%

3. Where PAN is submitted by the customer – TDS @10%

4. Where PAN is not submitted by the customer – TDS @20% (even if Form No.15G / 15H is submitted)

5. In case of NRO deposit concession in TDS is allowed under double tax avoidance treaty. TDS is deducted as  under 

  a.If PAN is submitted with a declaration applicable under Double Tax Avoidance Treaty - TDS is deducted 
       @ applicable rate for the country of residence of the customer. 
  b.If PAN is submitted without declaration - TDS is deducted @30% 
  c.If declaration is submitted without PAN - TDS @normal rate or 20% whichever is higher. 
  d. If PAN and declaration is not submitted - TDS @30% 
 
6. TDS is not deducted if the depositor is member of the bank.
        (As per provision of Co.Op Act & Income Tax  Act).
 

For others - TDS is deducted @20%

Issue of certificate 
A consolidated TDS certificate will be issued at the end of financial year/quarterly.
Treatment of Joint Deposits-
For accepting deposits of senior citizens jointly, with other persons below the age of sixty years, under the special scheme for senior citizens, it should be ensured that the name of the senior citizen is given as the first name in the application.
 
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